A new copy of the sheet every month
Duplicate last month’s tab, rename it, drag the formulas down again, and hope nothing still points at the old month.
SYSTEMS FOR SMEs THAT OUTGREW EXCEL
Got data?
Every month you copy last month’s sheet, fix the formulas on your own, and when your boss asks for a number you open three more files. We turn that work into a system built for your team.
- payroll_OT_oct.xlsx
- KOL_deals_sep_v2.xlsx
- stock_withdrawals_final.xlsx
- leave_summary_copy(2).xlsx
datamemai.systemsynced
PROBLEM
Sound familiar?
Only the sheet owner knows the rules
Holiday OT depends on the shift. Some staff are paid by two companies. Off-the-shelf software can’t handle it, so it all lives in one person’s head.
One question, several files
How much budget is left this month? How many units are in stock? Answering means adding up numbers from several sheets first.
Feedback lost in chat
Comments in LINE, status in the sheet, files in Drive. Checking where a job stands means looking in three places.
WORK
Examples of what we build
Every project starts from the Excel files the team already uses, and turns them into a system people can just use.
Payroll, OT and leave
For a group of several companies whose HR team used to work it all out in spreadsheets every month.
- Import clock-in and clock-out times straight from the time card system
- OT calculated by shift and by the company that pays it
- Per-person OT and leave summaries as PDFs staff can check themselves
KOL campaigns and stock
For a marketing team that kept deals, rate cards, timelines and stock in separate sheets.
- One searchable list of KOLs with rates and past work
- Managers comment on and approve drafts in the system
- Product sent to KOLs is deducted from stock automatically
Team capacity and skill matrix
For the head of a beauty brand’s creative team. The data still lives in the company’s Google Sheet, with no monthly fees.
- Switch off someone who’s away and their quota is spread across the team instantly
- See at a glance who’s fine, stretched or overloaded
- A skill matrix showing gaps in the team and who can cover each role
Sales dashboard and insight report
For a provincial audio equipment shop with years of sales files that had never been used to see the big picture.
- Checked the data first — and caught a duplicated sheet that would have double-counted a year of sales
- A Looker Studio dashboard that updates itself from Google Sheets
- A report on where customers are and what sells, plus a guide to update the data yourself
PROCESS
How we work
- A1Discovery
Send us your files first
Send the Excel files you use and tell us what each month looks like. Within days we’ll show you a prototype to click through. If it isn’t right, you don’t hire us.
- B1Build
Price agreed before we start
We agree on what we’ll build, when it’s done and what it costs up front. No hourly billing, and we move your existing Excel data in for you.
- C1Care
Stuck on something? Just ask
Issues found right after handover are fixed free. If your rules change or you want more later, there’s an optional monthly plan.
WHY US
Why Datamemai
Built around how you work
You don’t bend your process to fit software. The odd company rules off-the-shelf tools can’t handle are exactly what we build for.
Your data, your system
Full handover — system, manual and credentials. The data is yours, and you can move it whenever you like.
Faster than you’d expect
We start from the files you already have and use modern tools to build, with a person reviewing and accountable for every handover.
CONTACT
Tell us what you use Excel for today
Nothing to prepare — a rough idea is enough. The first conversation is free, and we reply within one business day.